Lake Wales Charter Schools » Board Meeting Updates

November 2011, Board of Trustees Meeting Minutes

susie — Mon, 02 Jan 2012 21:54:38 +0000

Board of Trustees Meeting

November 14, 2011

Lake Wales Charter Schools’ Central Office

Minutes

I. CALL TO ORDER

Chair Cassandra Denmark called the November 14, 2011 Board of Trustees Meeting to order at 5:30 PM at the Lake Wales Charter Schools’ Central Office.

II. APPROVAL OF WORK SESSION & BOARD MEETING MINUTES

(October 17, 2011)

Chair Cassandra Denmark called for any additions and/or deletions to the October 17, 2011 Board of Trustees Work Session and Board Meeting minutes. There being none, she called for a motion to approve. Motion to approve made by Danny Gill with a second by Betty Wojcik. Motion passed unanimously.

III. SCHEDULED PERSON’S ADDRESSING THE BOARD (none)

RECOGNITIONS

Superintendent Jackson and Chair Denmark made the following recognitions to the Board.

A. Winter Haven Optimist Club Winners

Babson Park Elementary – Ethel Burnett & Kierstian Spradley

Hillcrest Elementary – Averie Roper & Nathanael Johnson

Janie Howard Wilson Elementary – Melkayla Irvis & Calixto Cortez

Polk Avenue Elementary – Helen Lei & Erquin Perez Velazquez

B. Florida Association of Media in Education Principal of the Year 2011.

Beverly Lynne, Janie Howard Wilson Elementary

This is an annual award with only one Principal receiving this honor. Ms. Lynne was nominated by her media specialist Lisa Comparato. Ms. Lynne was not present to receive the recognition.

V. FINANCIAL REPORT

Brian Fisher asked if there were any further questions regarding the financials as presented and discussed at the November 14, 2011 Board of Trustees Work Session. There were none. Chair Denmark called for a recommendation to approve the monthly financials as presented and reviewed at the November 14, 2011 Board of Trustees Work Session. Motion to approve made by Betty Wojcik, second by David Ullman. Motion unanimously carried.

Board Meeting Minutes November 14, 2011

VII. SUPERINTENDENT’S REPORT

A. RESOLUTION NUMBER 02-2012

Superintendent Jackson recommended approval of Resolution Number 02-2012 as distributed and discussed at the November 14, 2011 Board of Trustees Work Session. The Resolution establishes the budget for the 2011-2012 Special Revenue Fund for Federal Grants received due to the new LEA status. This Resolution covers Title I, Part A, Education of Disadvantaged Children & Youth; Title I, Part A, School Choice & SES; Title I, Part C, Education of Migrant Children; Title II, Part A, Teacher & Principal Training; Title X, Part C, Homeless Education, ARRA; IDEA, Part B Entitlement; IDEA, Part B Preschool Entitlement; and ROTC.

Motion to approve by Keith Wadsworth with a second by Dr. Terry Fasel. Motion passed unanimously.

B. ONE-TIME STAFF BONUS

Superintendent recommended approval of the recommended one-time bonus for full-time/part-time employees as presented and discussed at the November 14, 2011 Board of Trustees Work Session. Full-time employees would receive a one-time $500 bonus and part-time employees would received a one-time $250 bonus. Bonus would be paid on December 16, 2011 by a separate check.

Motion to approve made by Dr. Terry Fasel with a second by David Ullman. Motion carried unanimously.

C. PERSONNEL CHANGES

Superintendent recommended approval of the Personnel Changes as distributed and discussed at the November 14, 2011 Board of Trustees Work Session and recommended through the Finance Committee.

Motion to approve by Betty Wojcik with a second by Keith Wadsworth. Motion carried unanimously.

D. NEXT BOARD WORK SESSION AND MEETING

The December Board of Trustee Work Session and Board Meeting will be on Monday, December 12, 2011 at the Lake Wales High School Cafeteria. The Work Session will begin at 3:30 PM and the Board Meeting will begin at 5:30 PM or immediately following Work Session.

VIII. CHAIRMAN’S REPORT – none

Board Meeting Minutes November 14, 2011

IX. TRUSTEES’ REPORTS

Dr. Terry Fasel: Enjoyed the retirement celebration for Beverly Lynne on Sunday. We have 90 teachers in our LWCS system who are graduates of Warner University. He thanked the system for their dedication to Warner graduates. Mr. Jackson noted that they were a valuable asset to ours.

X. OTHER BUSINESS FOR THE GOOD OF THE ORDER

Superintendent Jackson discussed the Bok Academy renewal application. Bok Academy sent one hard copy and 15 CDs and the district rejected the CDs and requested hard copies. Mr. Jackson noted that we were trying to be diligent and “think green” and they rejected that idea.

Holiday concert is December 16, 2011 at 6:30 PM at the LWHS.

ADJOURN

There being no further business for the good of the order the meeting was adjourned at 5:40 PM. It was noted that this was the last meeting to be held at the LWCS Central Office located at 151 Central Avenue, we had officially moved to 130 E Central and the purchase of that building was now complete.

Respectfully submitted by:

Sue Medders, Corporate Secretary

Board Approved: December 12, 2011

November 2011, Board of Trustees Work Session Minutes

susie — Mon, 02 Jan 2012 21:53:25 +0000

Board of Trustees Work Session

Monday, November 14, 2011

Minutes

Trustees Present: Betty Wojcik, Dr. Terry Fasel, Keith Wadsworth, David Ullman, Danny Gill, Chairman Cassandra Denmark, Superintendent Jesse Jackson.

Trustees Not Present: Pat Cain and Candice Stepp

LWCS Central Office Administration: Superintendent Jesse Jackson, CFO Brian Fisher, Secretary Sue Medders

School Principals: Kenneth Henson, Donna Dunson, Gail Quam

School Assistant Principals: Chris Reams, April Barnhardt (Lead Teacher)

Others: Robin Gibson, General Counsel; Mary Cannady, Lake Wales News

I. CALL TO ORDER

Superintendent Jesse Jackson called the November 14, 2011 Board of Trustees meeting to order at the Lake Wales Charter Schools Central Office at 151, Central Avenue East, Lake Wales, Florida at 3:30 PM.

II. FINANCIAL REPORT

A. Monthly Financials

CFO Brian Fisher went over the monthly financials as distributed.

Balance Sheet – Government Funds: The Total liabilities and fund equity was $11,651,520.60.

Fund 420: Federal Programs such as ROTC, IDEA, Title I, and Title II. In some of the areas a deficient is being shown. This is personnel who will be reclassified into the federal programs where funds have not been received as of yet. Such positions as the new School Psychologist and the new Staffing Specialist positions.

Fund 432: Federal Programs

General Fund – Subsidiary Schedule of Miscellaneous Special Revenues. These cover such areas as K-Support and after-school revenue along with Foundation expenses. All these are in a deficient but it is directly due to payments that are still due us. Revenue for the K-Support program has been received.

Work Session Minutes November 14, 2011

Food Service: Net change in fund balance was $23,773. Lunches served at the high school are increasing. Now feeding off of trays rather than prepackaging. The students seem to like that better and feel the trays offer more food for the

high school level. Number of students being served is increasing. Mr. Henson stated he felt that we were doing great and were holding our own financially. Betty Wojcik asked if this could possibly be extended to the other schools. The bid would have to be reviewed and Mr. Henson stated that was a discussion, but nothing had been decided as of yet. Discussion about the prepackaged food for elementary school and the ease of delivery was held. Will review in debt in January or February. Mr. Henson thanked the food service managers and helpers for all their hard work as well.

B. Resolution: Federal Grants (Title I, Title II, IDEA, Title X, ROTC)

Federal Programs such as Title I, Part A, Education of Disadvantaged Children & Youth ($1,170,367); Title I, Part A, School Choice & SES ($206,534); Title I, Part C, Education of Migrant Children ($80,558); Title II, Part A, Teacher & Principal Training ($73,198); Title X, Part C, Homeless Education, ARRA ($4,634); IDEA, Part B, Entitlement ($708,834); IDEA Part B, Preschool Entitlement (5,070); and, ROTC ($59,469).

Dr. Fasel asked about the ROTC at the high school. Principal Dunson noted that they were trying to form an academy as well. They are marketing and working on an attempt to increase the numbers.

Mr. Fisher noted that permission to accept these dollars into our budget would be coming before the Trustees for approval this afternoon along with permission to insert the remaining couple of grants into the budget when received as well. Mr. Fisher noted that as we have prepared the other grants then other available funds were made available to us through the DOE.

C. Personnel Changes – will be brought to the Trustees for approval. This was discussed at the Finance Committee meeting on Thursday. Principals were in agreement with these changes/deletions/additions.

D. One-Time Employee Bonus Pay

This was discussed at Thursday’s Financial Meeting. This will be coming to them for approval at the afternoon Board Meeting. The employees were seeing an increase in FICA, SS, health insurance costs, and paying a 3% into their retirement system. With all the budget cuts through the state it was impossible to give a raise this year. Discussion was discussed over the last few months for a one-time bonus payment to our employees. The numbers budgeted for health insurance came through smaller than had been anticipated. The insurance company gave us a one-month payment credit this year and it was decided to use these dollars for a one-time bonus. The insurance company was giving us a premium holiday in December which is valued at $287,000. The bonus payout to us will cost $305,000 for a cost to us of $18,000 for 434 employees.

Work Session Minutes November 14, 2011

Keith Wadsworth asked about the comparison with other districts of our size. Mr. Jackson noted that for years it was “equal to or better” and regardless of what the other districts are doing we have to take care of our own.

Thanked Keith Wadsworth for his help in getting us through the closing.

ATTORNEY’S REPORT

Robin Gibson gave a report on the legal issues. Final food service contract is being completed. He is working on a student issues dealing with the “little highlander” Recommends the maximum from our insurance company and we pay the remaining.

District Litigation: Law suit against the district has been filed. They have secured a special counsel from Tampa to represent them. The new attorney would be meeting with the district on Tuesday and then they would be talking. The Federal finance piece is almost unsolvable. Now that we are our own LEA we have solved our own problem for now and into the future. Tomorrow is a meeting of the Foundation board at noon and then capital campaign meeting on Wednesday. He spoke about the annual giving and how the capital campaign will help our schools even more. It will just make the school system stronger and better. The campaign cabinet will be moving to plan the next steps of the campaign. The quiet phase is through the end of this year. He stated that as Board Members and administrators we should support this endeavor. Next year will be the public part of the campaign. We will be looking at the percentage of people who are giving rather than the amounts of giving. Hopefully this will help the annual giving campaign move along as well.

III. SUPERINTENDENT’S REPORT

A. MINUTES: October 17, 2011 BOARD OF TRUSTEES WORK SESSION AND MEETING

Superintendent Jackson noted that the minutes for the October 17, 2011 Work Session and Board meeting would be presented for review and approval at the November 14, 2011 Board of Trustees Meeting.

B. PRINCIPALS’ UPDATES

Dale R. Fair Babson Park Elementary – Principal Ken Henson: Glad things are going smoothly and getting ready for the holidays. Next Thursday and Friday are the system-wide Thanksgiving meal. Fifth graders are going to Kennedy Space Center for a field trip. The annual field day is this week as well.

Polk Avenue Elementary – Principal Gail Quam: Annual Great American Teach-In being held at Polk Avenue Elementary . Visiting Raleigh Durham for the “Leader in Me” program at one of the schools there. The annual kindergarten Thanksgiving program will be Thursday at 9:00 AM.

Work Session Minutes November 14, 2011

Hillcrest Elementary – Principal Barbara Jones: Thanked Betty Wojcik for her visit last year. Great American Teach-in at Hillcrest as well. June Rodgers the founder for the Foundation of Space Education will be speaking at Hillcrest. Friday is “Hawk Dog Day” and Ms. Jones invited everyone to come. Thursday night is the parent night for “Learn, Learn, Learn,” and she felt this was a great opportunity to reach the parents and students. Ms. Tigue won the Progress Energy grant for her school.

Betty Wojcik thanked them for their hospitality at Hillcrest and how impressed she was with the whole atmosphere there.

Janie Howard Wilson – Lead Teacher April Barnhart: Tuesday night teachers will be cooking cookies and the students will be delivery cookie baskets out to the local business partners. Steven Whitaker is looking at the IB initiative and will be visiting an IB Title I school to see if this is something that would work for Janie Howard Wilson. Principal Beverly Lynne is retiring and Friday will be her last day. Their librarian has written for a “Clorox Grant” for a mobile library.

Lake Wales High School – Principal Donna Dunson: IB site visit was a couple of weeks ago and it went well. Took six teachers for a Harvard conference on Arts and Ethics and will be part of the Harvard initiative. First round of football playoffs starts Friday with a home game against Hardee. Student tutors will be working with other students. These tutors must have had A’s and/or B’s in the subject that they will be tutoring in.

Bok Academy: Superintendent Jackson noted that Principal Moses and Assistant Principal Hunt were at the Charter Conference in Orlando where the Bok Steel Drums were performing. Apple brought a group from the conference to tour Bok today. Mr. Jackson noted that they all were very impressed with what was going on. Several staff members from Bok were also presenting there as well. Still looking at the possibility of expansion of students for Bok. They submitted their renewal grant application to the district last week. They are looking at increasing the population to 640 students.

IV. OTHER BUSINESS FOR THE GOOD OF THE CAUSE

With there being no further business for the good of the order the meeting was adjourned at 4:54 PM.

Respectfully submitted by:

Sue Medders, Corporate Secretary

Board Approved: December 12, 2011

October, 2011 Board of Trustees Meeting Minutes

susie — Mon, 02 Jan 2012 21:52:08 +0000

Board of Trustees Meeting

October 17, 2011

Minutes

Present: Keith Wadsworth, David Ullman, Betty Wojcik, Pat Cain, Candice Stepp, Danny Gill, Dr. Terry Fasel, Chairwoman Cassandra Denmark, and Superintendent Jesse Jackson.

I. CALL TO ORDER

Board of Trustees Meeting

October 17, 2011

Minutes

Present: Keith Wadsworth, David Ullman, Betty Wojcik, Pat Cain, Candice Stepp, Danny Gill, Dr. Terry Fasel, Chairwoman Cassandra Denmark, and Superintendent Jesse Jackson.

I. CALL TO ORDER

Chairwoman Cassandra Denmark called the October 17, 2011 Board of Trustees meeting to order at the LWCS Central Office at 5:30 PM.

II. APPROVAL OF WORK SESSION & BOARD MEETING

MINUTES (September 19, 2010)

Chairwoman Denmark asked for any additions and/or deletion to the September 19, 2011 Board of Trustees Work Session and Board Meeting. There being none she called for approval. Motion to approve by Pat Cain with a second by Betty Wojcik. Motion passed unanimously.

III. SCHEDULED PERSON’S ADDRESSING THE BOARD (none)

RECOGNITIONS

Superintendent Jesse Jackson and Chairwoman Cassandra Denmark made the following recognitions:

Lake Wales Family Literacy

Dem Cowles & Gail Crum were not able to attend, however Superintendent Jackson wanted to recognize them for their community service and their commitment to the family literacy program. He praised them for their commitment to the families of the Lake Wales community and highlighted the great work they have done over the past seven years.

AAUW Lake Wales Branch

Since this was Art Appreciation Month a Proclamation was read and adopted by the LWCS and presented to Betty Martin, past president and Art Project co-chair; President Joan Dick; and Art Project co-chair Carole Kuehn. Superintendent Jackson thanked them for the hard work they did on behalf of the Lake Wales schools.

C. Lake Wales Wal-Mart Manager

Manager Mark Gammon was recognized and presented a Certificate of Appreciation for all the work he has done on behalf of the Hillcrest beautification project.

Board Meeting Minutes October 17, 2011

D. First Baptist Church

Pastor Barry Hooten was recognized and presented a Certificate of Appreciation for the paint and labor he provided for the beautification of Hillcrest and other schools.

E. Christ Central Church

Pastor John Cannon was not able to be present but was recognized for his services and donations to the beautification project for Hillcrest Elementary.

F. David Smith, Local Activist/President Lake Wales NAACP

Recognized for his support for the LWHS uniform policy on the opening of school. He visited and volunteered at the school wearing a LW embroidered polo shirt to show his support for the new uniform policy.

G. Lake Wales High School Staff:

Principal Donna Dunson stated she wanted to honor the staff members who served on the Transition Team this summer and helped make so much possible during a very busy time.

Daniele Shick, Chris Reams, Eugene Kendrick, Anuj Saran, Karen Blackwelder, Rebecca Thomas, Aundrea Croft, Gary LaSpina, Kim Campbell, Carol Floyd, Tina Morrow, Krista Thompson, Jeff Hall, Mike Settle, Jasone Dewitt

V. FINANCIAL REPORT

There being no further discussion on the monthly financial, Chairwoman Denmark called for a recommendation to approve monthly financials as presented and reviewed at the October 17, 2011 Board of Trustees Work Session. Pat Cain moved approval of the monthly financials as presented and discussed with a second by Dr. Terry Fasel. Motion approved unanimously.

VII. SUPERINTENDENT’S REPORT

A. TRANSPORTATION POLICIES:
1. Superintendent Jackson recommended approval of the Student Transportation Policy as presented and discussed at the October 17, 2011 Board of Trustees Work Session. Motion to approve by David Ullman with a second by Keith Wadsworth. Motion carried unanimously.

Superintendent Jackson recommended approval of the transportation Safe Driver Plan as presented and discussed at the October 17, 2011 Board of Trustees Work Session. Motion to approve by David Ullman with a second by Pat Cain. Motion approved unanimously.

Board Meeting Minutes October 17, 2011

B. SCHOOL IMPROVEMENT PLANS

Superintendent Jackson recommended approval of the School Improvement Plans as presented at the October 17, 2011 Board of Trustees Work Session. Motion to approve by Keith Wadsworth with the a second by Betty Wojcik. Motion approved unanimously.

C. PERSONNEL CHANGES

Superintendent Jackson recommended approval of the Personnel Changes as distributed and discussed at the October 17, 2011 Board of Trustees Work Session and recommended through the Finance Committee. Motion to approve by Pat Cain with a second by Betty Wojcik. Motion carried unanimously.

D. NEXT BOARD WORK SESSION AND MEETING

The November Board of Trustee Work Session and Board Meeting will be on Monday, November 14, 2011 (which is the second Monday of the month, due to the Thanksgiving holiday) at the Lake Wales Charter Schools’ Central Office. The Work Session will begin at 3:30 PM and the Board Meeting will begin at 5:30 PM or immediately following Work Session.

Brian Fisher reported on inspections of the new office building and HVAC units. Only outstanding issue at this time is a survey, which hasn’t been located, so Mr. Fisher is investigating the cost of a new survey. It appears now that we may be moving around Thanksgiving.

VIII. CHAIRMAN’S REPORT Cassandra Denmark

No Chairman’s report

IX. TRUSTEES’ REPORTS

Candice Stepp: introduced a teacher, Miss Nelson from LWHS, who shared that 43 new members will be inducted into National Honor Society on Tuesday, October 25, 2011 at 7:00 p.m. in LWHS Auditorium. She invited the Trustees to attend if their schedules allowed.

Betty Wojcik: noted that the City of Lake Wales is considering approval to change the process for closing streets during school opening/closing which would help Hillcrest. She encouraged the school to have someone at the meeting this week to support the change.

David Ullman: congratulated Bok Academy on the success of the football program. Also congratulated Principal Donna Dunson on the successful changes at the high school. Mr. Ullman noted that when students dress for success, it has to have positive change on every aspect of their behavior and performance.

Dr. Terry Fasel: enjoyed his first experience riding in the Homecoming Parade as a member of the Board of Trustees. He also enjoyed the recent LWHS Teacher Hall of Fame and he enjoyed seeing students who helped lead the Open House at Polk Avenue.

Board Meeting Minutes October 17, 2011

There being no further business for the good of the order the meeting was adjourned.

Respectfully submitted by

Sue Medders, Corporate Secretary

In the absence of Ms. Medders, minutes were taken by Frances McMichael, Community Outreach Coordinator.

Board Approval: November 14, 2011

II. APPROVAL OF WORK SESSION & BOARD MEETING

Board of Trustees Meeting

October 17, 2011

Minutes

Present: Keith Wadsworth, David Ullman, Betty Wojcik, Pat Cain, Candice Stepp, Danny Gill, Dr. Terry Fasel, Chairwoman Cassandra Denmark, and Superintendent Jesse Jackson.

I. CALL TO ORDER

Chairwoman Cassandra Denmark called the October 17, 2011 Board of Trustees meeting to order at the LWCS Central Office at 5:30 PM.

II. APPROVAL OF WORK SESSION & BOARD MEETING

MINUTES (September 19, 2010)

III. SCHEDULED PERSON’S ADDRESSING THE BOARD (none)

RECOGNITIONS

Superintendent Jesse Jackson and Chairwoman Cassandra Denmark made the following recognitions:

Lake Wales Family Literacy

AAUW Lake Wales Branch

C. Lake Wales Wal-Mart Manager

Manager Mark Gammon was recognized and presented a Certificate of Appreciation for all the work he has done on behalf of the Hillcrest beautification project.

Board Meeting Minutes October 17, 2011

D. First Baptist Church

Pastor Barry Hooten was recognized and presented a Certificate of Appreciation for the paint and labor he provided for the beautification of Hillcrest and other schools.

E. Christ Central Church

Pastor John Cannon was not able to be present but was recognized for his services and donations to the beautification project for Hillcrest Elementary.

F. David Smith, Local Activist/President Lake Wales NAACP

G. Lake Wales High School Staff:

Principal Donna Dunson stated she wanted to honor the staff members who served on the Transition Team this summer and helped make so much possible during a very busy time.

V. FINANCIAL REPORT

VII. SUPERINTENDENT’S REPORT

A. TRANSPORTATION POLICIES:
1. Superintendent Jackson recommended approval of the Student Transportation Policy as presented and discussed at the October 17, 2011 Board of Trustees Work Session. Motion to approve by David Ullman with a second by Keith Wadsworth. Motion carried unanimously.

Superintendent Jackson recommended approval of the transportation Safe Driver Plan as presented and discussed at the October 17, 2011 Board of Trustees Work Session. Motion to approve by David Ullman with a second by Pat Cain. Motion approved unanimously.

Board Meeting Minutes October 17, 2011

B. SCHOOL IMPROVEMENT PLANS

C. PERSONNEL CHANGES

D. NEXT BOARD WORK SESSION AND MEETING

VIII. CHAIRMAN’S REPORT Cassandra Denmark

No Chairman’s report

IX. TRUSTEES’ REPORTS

Board Meeting Minutes October 17, 2011

There being no further business for the good of the order the meeting was adjourned.

Respectfully submitted by

Sue Medders, Corporate Secretary

In the absence of Ms. Medders, minutes were taken by Frances McMichael, Community Outreach Coordinator.

Board Approval: November 14, 2011

October, 2011 Board of Trustees Work Session Minutes

susie — Mon, 02 Jan 2012 21:49:45 +0000

Board of Trustees Work Session

Monday, October 17, 2011

Lake Wales Charter Schools’ Central Office

3:30 PM

Present: Keith Wadsworth, Cassandra Denmark, David Ullman, Betty Wojcik, Pat Cain, Candice Stepp, Danny Gill, Terry Fasel

I. CALL TO ORDER

Superintendent Jackson called the October 17, 2011 Board of Trustees Work Session to order at 3:35 PM at the Lake Wales Charter Schools Office.

II. FINANCIAL REPORT

CFO Brian Fisher gave the monthly financial report:

A. Monthly Financials
General Fund statement of operations reviewed by Brian Fisher. A few items still not appearing on the Revenue side because these are new operations (monthly payments not yet received). Payments will begin to “catch up” in December. Foundation activity also is beginning to show up, as LWCSF gifts are beginning to show up in designated accounts. In Expenditure lines, negative variances are beginning-of-year “frontloaded” expenditures such as supply expenses, Transportation, etc. The system is down 22 FTE from budgeted amount (does not reflect actual number from last week’s FTE count).

Subsidiary Schedule shows activities such as Transportation, PreK, K-Support, etc. The K-Support donor has confirmed her support for K-Support and the first gift is forthcoming.

Federal Programs 420 shows an operating deficit. No funding yet. Should be $2.3 million but we are waiting for release of funds. We have nine categories of federal funding. Only ESE application is still outstanding and should be submitted this week.
B. Personnel Changes
Reviewed by principals at Finance Committee.

III. ATTORNEY’S REPORT

LWCS Business: Robin Gibson stated that he has all but finished the paperwork for the work program at the Housing Project for students to work onsite as students (not employees); students would be protected under school insurance.

Work Session Minutes October 17, 2011

Mr. Gibson stated he is working with Mr. Fisher on contract for lease of LWHS kitchen facilities to Kiddie Catering.

Litigation: Complaint has been filed on behalf of Polk Association of Charter Schools, and Mr. Gibson stated that he is awaiting response. Polk County intends to retain outside counsel (from another county) to oppose the action.

IV. SUPERINTENDENT’S REPORT

A. TRANSPORTATION REPORT
Superintendent Jackson had Mr. Fisher to provide the Transportation report. Mr. Fisher provided a 3-year Transportation profile and reviewed the schedule of Transportation expenses, ridership, cost of operation, etc.

B. FOOD SERVICE REPORT

Superintendent Jackson had Mr. Fisher and Ken Henson, provide a review and update on LWCS food service program. Mr. Fisher and Mr. Henson reviewed the Food Service year-to-date schedule including revenues, expenditures, participation, prepayments, etc. As Mr. Gibson indicated, the lease is not yet finalized, but payment will be retroactive to the beginning of the year. There also were some one-time expenses for equipment. Mr. Henson stated that we have learned many things during the course of this process, and in future years, we will be better prepared to process applications, among other things.

A new menu is now being used effective October 3, 2011. It should be more effective and more popular among the students. A la carte is very popular at the High School, and Kiddie Catering is working on a plan to serve similar items for adults at other schools.

Mr. Henson reminded the Board that prices, including adult prices, are set by the National School Lunch Program, not locally. There have been a few complaints about portion size at the high school, but the portion size is exactly the same as last year (and what is proscribed by NSLP). The perception may be different because of the smaller/different serving tray.

We are developing a plan now to recoup debts incurred by families whose accounts are in arrears (approximately $6,000-$8,000 total). We also will work with Food Service Managers on strategies to prevent these situations in the future.

We had our first food service audit last week at Babson Park Elementary. The auditor was very positive and very complimentary.

C. TRANSPORTATION POLICIES:
1. 1. Student Transportation Policy
  Mirrors the PSCB policy. Addresses issues like the 2-mile issue, private vehicle use, field trips, etc. We have expanded the 2-mile issue to treat elementary and secondary students the same.

Work Session Minutes October 17, 2011

2. Safe Driver Plan
This represents a policy for pre-employment and currently employed drivers. We have strengthened our plan beyond the PCSB plan. (We became aware of discrepancies because an issue arose when we tried to hire a PCSB employee; the person was eligible to remain a driver for PCSB but not to be hired by another school system.)
D. SCHOOL IMPROVEMENT PLANS

Presented for review and approval at the October 17, 2011 Board of Trustees Meeting. The Superintendent asked schools to briefly review any changes or significant points in their plans.

LWHS: New programs for reading; also reading emphasis in English and History; built-in support system for behavior; home visits; drop-out prevention and graduation rate strategies.

Bok Academy: focusing on steady improvements in reading, math and writing

Hillcrest Elementary: focusing on reading this year in all content areas

Janie Howard Wilson Elementary: looking at some of the Level 3,4,5 students to maintain them, and trying to move Level 2 to Level 3 (not just focusing on the lowest students); purchased new lab program “Imagination Station” to focus on science and vocabulary, plus school-wide Acaletics math.

Babson Park Elementary: focusing on our lowest-performing students

Gary Loar spoke on changes in the state assessment program. May be driven by current climate where too many elementary schools are making As and Bs, and too many high schools are struggling in the state grading system. State of Florida has filed for a waiver from AYP/No Child Left Behind. Mr. Loar ran sampling using last year’s test data with new standards, and a significant percentage of Level 3 students were re-classified to Level 2.

Mr. Jackson stated that we are not going to be ruled by this. We have to keep developing strategies to make achievement at the highest level important to every child. Pat Cain said we have to keep telling the story to every taxpayer in Lake Wales – put together something using Gary’s numbers, send to the newspapers, tell people that this is what would happen and it just isn’t fair. Superintendent Jackson said we would accept that as a recommendation. We do have a challenge in front of us.

E. MINUTES: September 19, 2011 BOARD OF TRUSTEES WORK SESSION AND MEETING

Presented for review and approval at the October 17, 2011 Board of Trustees Meeting.

Work Session Minutes October 17, 2011

PRINCIPALS’ UPDATES
Babson Park Elementary: Mr. Henson shared that the 7^th annual old-fashioned family picnic on Friday. Saturday is fall carnival, which is a community event.

Janie Howard Wilson Elementary: Ms. Lynne shared that Steve Pennington came and did some good performances at their school, and they have also trained 19 mentors for their school through a local church. Media Specialist Lisa

Comparato entered a Clorox grant program, and was chosen as one of the finalists. She hopes to get money for a bookmobile, and we will be promoting that in the next few weeks so people can vote for her project to win the grant funding.

Hillcrest Elementary: Ms. Jones stated that Friday was a Business Partner Breakfast. Also had a Success Night and a kickoff with business partner Walmart where several teachers won $100 gift cards. Hawk Dog Day coming up soon.

Lake Wales High School: Ms. Dunson stated that IPads are being rolled out to Seniors; then rolled out to other grades. Gym is being resurfaced, and sound system will be upgraded with huge screens (as well as auditorium). Donor will be here to visit and see all the improvements. Honor Society induction is scheduled for October 25 in the auditorium. Student academic tutoring with peers (Brother’s Keeper).
Polk Avenue Elementary: Ms. Quam shared that tomorrow is ESOL/Spanish Outreach Night. Four (4) churches have teamed up with PAE and JHW to help with mentors. PAE also is working with Warner students. Movie night is Friday night at PAE. Great American Teach-In is coming up in November. Recently had student-led open houses, which were very successful.

Bok Academy: Mr. Moses stated that on Saturday they had more than 50 students signed up for the PSAT. Last week was the Student Government Speeches and election. First/only home game is 5:30 pm tomorrow/Tuesday at Legion Field. Last week, Bok beat a football team that has only lost twice in the last 10 years. Open house for grades 7-8 was very well attended. Girls’ basketball team is undefeated; practicing wherever they can, since Bok doesn’t have a gym. Superintendent said he is committed to working with school and community to build a gym for the school.

With their being no further business for the good of the order, the meeting was adjourned.

Respectfully submitted by:

Sue C. Medders, Corporate Secretary

Board approved: November 14, 2011

September, 2011 Board of Trustees Board Mtg Minues

susie — Mon, 02 Jan 2012 21:48:43 +0000

Board of Trustees Meeting

September 19, 2011

Minutes

Those Attending: Dr. Terry Fasel, Danny Gill, Keith Wadsworth, Betty Wojcik, David Ullman, Pat Cain, Candice Stepp, Chairwoman Cassandra Denmark and Superintendent Jesse Jackson

I. CALL TO ORDER

Chairwoman Cassandra Denmark called the September 19, 2011 Board of Trustees meeting to order at 5:30 PM at the Lake Wales Charter Schools Central Office.

II. APPROVAL OF WORK SESSION & BOARD MEETING

MINUTES (Board Meeting August 15, 2011 & August 23, 2011 Executive Session)

Chairwoman Cassandra Denmark called for any corrections, deletions and/or additions to the August 15, 2011 Board of Trustees Work Session and Board Meeting Minutes.

August 15, 2011 Work Session: Dr. Terry Fasel moved to accept the August 15, 2011Work Session minutes with the amended statement to Section II, Part D: “current asking price is $300,000 with a 15-year amortization 10 year balloon.” Second by Danny Gill. Motion passed unanimously.

August 15, 2011 Board Meeting: There being no changes to the August 15, 2011 Board of Trustees Meeting Minutes, Chairwoman Denmark called for an motion to approve. David Ullman moved to approve the August 15, 2011 Board of Trustees Meeting Minutes as distributed with a second by Pat Cain. Motion passed unanimously.

August 23, 2011 Executive Session: Chairwoman Denmark called for a motion to ratify the August 23, 2011 Executive Session regarding the Employee Insurance for 2011-2012. Keith Wadsworth made the motion to accept the vote of the Executive Session on August 23, 2011 with a second by David Ullman. Motion passed unanimously.

III. SCHEDULED PERSON’S ADDRESSING THE BOARD (none)

RECOGNITIONS

A. Arianne Seidl – Coach at Bok Academy

Ms. Seidl was presented with a certificate of appreciation for all her dedication and hard work on behalf of the students of the Lake Wales Charter Schools

B. Lake Wales Chamber of Commerce – Paul Gerrard
As Chamber President Mr. Paul Gerrard received a certificate of appreciation for all the support the Lake Wales Chamber provides to the Lake Wales Charter System and all the student in the Lake Wales Community.

Board Meeting Minutes September 19, 2011

FINANCIAL REPORT

There were no further questions regarding the monthly financial reports. Pat Cain made a motion to accept the monthly financials as presented with a second by Betty Wojcik. Motion was approved unanimously.

VII. SUPERINTENDENT’S REPORT

A. INSURANCE RECOMMENDATION

Superintendent Jackson recommended approval of the new insurance provider policy for 2011-2012 as presented and discussed at the September 19, 2011 Board of Trustees Work Session and approved through the Executive Committee, August 23, 2011.

Motion to approve by David Ullman with a second by Keith Wadsworth. Motion passed unanimously.

B. PURCHASE AGREEMENT FOR CENTRAL OFFICE FACILITY

Superintendent Jackson recommended acceptance of the purchase agreement for the Central Office facility as reviewed and discussed at the September 19, 2011 Board of Trustees Work Session.

Motion to accept purchase agreement by Betty Wojcik with a second by David Ullman. Motion passed unanimously.

C. AUDIT DOCUMENTS – 2010-2011

Superintendent Jackson recommended approval and acceptance of the audits for the 2010-2011 school year as reviewed and discussed at the September 19, 201 Board of Trustees Work Session

Motion to accept the 2010-2011 school and central administration audits was made by Pat Cain with a second by Terry Fasel. Motion passed unanimously.

D. PERSONNEL CHANGES

Superintendent Jackson recommended approval of the Personnel Changes as distributed and discussed at the September 19, 2011 Board of Trustees Work Session and recommended through the Finance Committee. Adjustments of the two PE positions will be changed by Mr. Fisher as discussed at the September 19, 2011 Board of Trustees Work Session.

Motion to accept with addition by David Ullman with a second by Betty Wojcik. Motion passed unanimously.

E. NEXT BOARD WORK SESSION AND MEETING

The October Board of Trustee Work Session and Board Meeting will be on Monday, October 17, 2011 at the Lake Wales Charter Schools’ Central Office. The Work Session will begin at 3:30 PM and the Board Meeting will begin at 5:30 PM or immediately following Work Session.

Board Meeting Minutes September 19, 2011

VIII. CHAIRMAN’S REPORT

Ms. Denmark noted that she has been visiting schools and will get to every school soon. It is important to visit and see how every campus is unique and accomplishing good things.

IX. TRUSTEES’ REPORTS

Pat Cain: Would like a financial report next month on Transportation and Food Service. Also has heard negative reports on food from students and would like us to work on improvements as quickly as possible. Teacher Hall of Fame will be at LWHS 2:30 pm Tuesday, Oct. 4 (Homecoming Week), sponsored by the Alumni Association.

Dr. Terry Fasel: Warner University has 70 students out in practicum and 40 are in LWCS schools.

There being no further business for the good of the order the meeting was adjourned.

Respectfully submitted by:

Sue Medders, Corporate Secretary

In the absence of Ms. Medders the minutes were taken by Frances McMichael, Community Outreach Coordinator.

September, 2011 Board Work Session Minutes

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Board of Trustees Work Session

Monday, September 19, 2011

Minutes

Those Present: Dr. Terry Fasel, Keith Wadsworth, Betty Wojcik, David Ullman, Pat Cain, Danny Gill, Candice Stepp, Chair Cassandra Denmark and Superintendent Jesse Jackson.

I. CALL TO ORDER

Superintendent Jesse Jackson called the September 19, 2011 Board of Trustees Work Session to order at 3:30 PM at the Lake Wales Charter Schools Central Office.

II. FINANCIAL REPORT

A. Audit Presentation: 2010-2011

CFO Brian Fisher introduced Ms. Nancy DiSalvo and Kurt Kuehnhackl with BKHM the auditing firm contracted for completion of the 2010-2011 school year audits of the LWSCS.

Ms. DiSalvo thanked the Finance Department staff and schools for assistance with the audits of each of the six schools and the Lake Wales Charter Schools Inc. the final hard copy audit reports were delivered today. Ms. DiSalvo noted that there were no significant audit findings in any of the school reports.

Accounting policies changed slightly for Fund Balances during the past year, and that accounting change is reflected in the audit reports.

BKHM issued a separate report on the operation of the central administrative office, with recommendations to improve internal control and efficiencies.

Mr. Kuehnhackl noted that it was highly unusual to conduct an audit of schools and not find any significant findings. The audit covers all compliance issues, not just financial issues, and our LWCS schools are audited for compliance on personnel issues, Jessica Lunsford, etc. He complimented our administrators for their leadership.

Audit reports were distributed to the various schools and central office for archival procedures and filing.

B. Monthly Financials
Mr. Fisher reviewed the monthly financials which were also distributed and discussed at the monthly Finance Committee meeting on Thursday, September 15, 2011. Reports are current through the end of August.

There was a discussion of federal funds, and how our LEA will transition this year as we move through the process of applying for the various entitlement

Work Session Minutes September 19, 2011

grants and how those federal dollars will be received directly rather than passing through our sponsoring district as in the past. Mr. Jackson noted that we have

more students who “qualify” for services than who have been “designated” in the past under Title I.

C. 2011-2012 Insurance Benefits Package – Executive Committee
The Board will be asked to ratify the Executive Committee proposal, which is an increase of 3% over last year’s health insurance plan (5% increase in dental). Employees will see no real change in the plan benefits, and will continue with the same carrier for the next year. The base plan for employees is free; the 3% increase will be reflected in dependent coverage for those employees who choose to purchase those additional plans.

D. Purchasing Agreement – Central Office Facility
General Counsel Robin Gibson already has reviewed the contract to buy the office building across the street. The seller will finance the purchase at 5-3/8% over 10 years with a balloon payment in 2021. LWCS will have some additional expenses this fall for building preparation, moving costs, etc.

Since the new facility does not have a large meeting room to accommodate Board meetings of this size all future Board meetings would rotated among the six LWCS.

Pat Cain suggested that Board Members write individual “thank you” letters to Progress Energy in appreciation for the company’s many years of support by providing the use of the building at almost no expense.

E. Personnel Changes
Mr. Fisher distributed the personnel changes which had been discussed at the September 15, 2011 Finance Committee meeting. Mr. Fisher noted a change/amendment that had to be made due to a new PE certification issue. He will make the necessary changes for Board approval at the afternoon Board Meeting.
III. ATTORNEY’S REPORT

A. LITIGATION UPDATE

No “litigation” as far as we are concerned now that we are our own LEA.

Mr. Gibson spoke on the newly acquired LEA status for our school system. He noted that we are the first new LEA in years, so people at FLDOE are still trying to determine out how to deal with us. We are not the same as a Public Board of Education, with geographic responsibility for all schools in an area. We are “any other public institution.” It is slowly getting all straightened out.

Work Session Minutes September 19, 2011

Mr. Gibson is also presently working on contracts related to food service equipment/facilities.

Mr. Gibson stated that he is working on a petition on behalf of Polk County Charter Association, who he noted is totally out of patience. Still issues such as impact fees, lottery funds, federal grants, etc. and where they should go.

IV. SUPERINTENDENT’S REPORT

A. MINUTES: August 15, 2011 BOARD OF TRUSTEES WORK SESSION AND MEETING

Noted correction to the August Work Session minutes: Section II, Part D: current asking price is $300,000 15 year amortization 10 year balloon

So noted and changed.

Presented for review and approval at the September 19, 2011 Board of Trustees Meeting.

Mr. Jackson encouraged Board Members to drop by Lake Wales High (without an appointment) to see some of the changes taking place.

There being no further business for the good of the order the meeting was adjourned at 5:15 pm.

Respectfully submitted by:

Sue Medders, Corporate Secretary

In the absence of Ms. Medders the minutes were taken by Ms. Frances McMichael, Community Outreach Coordinator.

Board Approved: October 17, 2011

Executive Session: August 23, 2011

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LAKE WALES CHARTER SCHOOLS, INC.

EXECUTIVE SESSION

August 23, 2011

Executive Committee: Chair Cassandra Denmark, Vice-Chair Keith Wadsworth, Treasurer Brian Fisher and Corportate Secretary Sue Medders.

At the August 15, 2011 Board of Trustees meeting the Executive Committee was given the task of reviewing and approving the revised insurance proposal once completed and revised. The revised proposal allowed us to remain with United Health Care for the upcoming plan year (Oct’2011 – Sept’2012). UHC was willing to match the last proposal from Aetna which was a premium holiday for a month reducing the overall cost to LWCS. This plan allows LWCS to maintain with the current plan design which was a concern expressed by many at last Thursday’s finance meeting.

The subsidized cost to LWCS increases by $60k when the 3% increase for dependent rates are applied. The overall rate increase remains at 12%. A subsidy schedule with increments of 3,6 and 9 were presented for review as well.

The Finance Committee reviewed the information and made the recommendation to the Executive Committee through Treasurer Brian Fisher to go with the 3%. The Executive Committee took this information under advisement and voted to proceed with the 3% increase to dependent car and remain with UHC.

This recommendation will be taken to the September 19, 2011 Board of Trustees meeting for ratification as directed through the LWCS By-Laws.

Respectfully submitted by:

Sue C. Medders, Corporate Secretary

Board Approved: September 19, 2011

Board Mtg Mins: August 15, 2011

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Board of Trustees Meeting

August 15, 2011

Minutes

Those Present: Dr. Terry Fasel, Danny Gill, Keith Wadsworth, David Ullman, Pat Cain, Candice Stepp, Chairwoman Cassandra Denmark and Superintendent Jesse Jackson.

Not Present: Betty Wojcik

I. CALL TO ORDER

Chairwoman Cassandra Demark called the August 15, 2011 LWCS Board of Trustees meeting to order at 5:30 PM at the LWCS Central Office.

II. APPROVAL OF WORK SESSION & BOARD MEETING

MINUTES (July 18, 2011)

Chairwoman Denmark called for any additions and or deletions to the July 18, 2011 Board of Trustees Work Session and Board Meeting Minutes. There being none Ms. Denmark called for a motion to approve. Motion to approve the July 18, 2011 Board of Trustees Work Session minutes were made by David Ullman with a second by Danny Gill. Motion passed unanimously. Motion to approve the July 18, 2011 Board of Trustees Board Meeting were made by Dr. Fasel with a second by Danny Gill. Motion passed unanimously.

III. SCHEDULED PERSON’S ADDRESSING THE BOARD (none)

There were no scheduled speakers.

IV. RECOGNITIONS

Chairwoman Denmark came to the front with Superintendent Jackson for recognition.

A. Lake Wales Mardi Gras – Bill Ouellette

Mr. Bill Ouellette with the Lake Wales Mardi Gras presented the LWCS with a check for $1000. He thanked them for always allowing them to put a dumpster on their Central Office area. They appreciated our partnership and because of this wanted to make a donation to the charter system. Mr. Jackson thanked Mr. Ouellette for their generous donation.

B. Lake Wales Lake Wales Fire Department – Chief Brown

Superintendent Jackson asked Fire Chief Brown to come forward. Mr. Jackson stated that the Lake Wales Fire Department was a strong support of the local schools. They were always providing tours of their station or at one of our schools giving lessons to our students. He appreciated their dedication and partnership with the local schools. Chief Brown stated that he was a strong

Board Meeting Agenda August 15, 2011

support of the Charter system and local control. Chief Brown was presented a framed certificate for the Lake Wales Fire Department.

C. Lake Wales Police Department – Chief Valzeques

Superintendent Jackson asked Lake Wales Police Chief Valzeques to come forward. Superintendent Jackson spoke of the commitment the local law enforcement agency had to the children of Lake Wales. He spoke of the commitment of the resource officers and the way they interact with the students.

He stated he appreciated the professional way in which they conducted themselves on the school campuses. Chief Valzeques was presented a Certificate of Appreciation for the Lake Wales Police Department. Chief Valzeques noted that he appreciated the recognition on behalf of his department.

Superintendent Jackson noted that he felt it was important to recognize local community groups that help us to make our system tops. Chief Valzeques stated that he was honored to be a part of this.

D. Five-Star School Awards

Dale R. Fair Babson Park Elementary

Hillcrest Elementary

Janie Howard Wilson Elementary

Polk Avenue Elementary

FINANCIAL REPORT

Mr. Fisher asked if there were any further discussion on the monthly financials as presented and discussed at the Work Session. There being none, a motion to approve monthly financials as presented and reviewed at the August 15, 2011 Board of Trustees Work Session was made by Pat Cain with a second by Keith Wadsworth. Motion passed unanimously.

VII. SUPERINTENDENT’S REPORT

A. BOARD MEMBERS SCHOOL RESPONSIBILITIES 2011-2012

Superintendent Jackson recommended approval to set the 2011-2012 school responsibilities for the Board of Trustees as presented and discussed at the August 15, 2011 Work Session. Motion to approve by Keith Wadsworth with a second by David Ullman. Motion passed.

B. SB1546: LEGISLATIVE CHANGES FOR CHARTER SCHOIOLS GOVERNING BOARDS.

Superintendent Jackson recommended approval for the selection of school representatives to facilitate parental involvement, provide access to information, assist parents and others with questions and concerns, and resolve disputes. This was discussed at the August 15, 2011 Work Session. School Board members will be the contact persons with LWCS email accounts. Motion to approve by Keith Wadsworth with a second by Terry Fasel. Motion passed.

Board Meeting Agenda August 15, 2011

C. FOOD SERVICE BANK ACCOUNT

Superintendent Jackson recommended approval to set-up with SunTrust Bank the Food Service Bank Account for the LWCS Food Service program. This was reviewed and discussed by CFO Brian Fisher at the August 15, 2011 Work Session. Motion to approve by David Ullman with a second by Pat Cain. Motion passed.

D. INSURANCE RECOMMENDATION

Superintendent Jackson recommended tabling the insurance recommendation until such a time as they can review the new information provided to our Broker by other carriers. Once received the Executive Committee will meet and approve and bring before the full Board for ratification at the September Board Meeting. Motion to table and move forward by the Executive Committee made by Keith Wadsworth with a second by Pat Cain. Motion passed.

E. PERSONNEL CHANGES

Superintendent Jackson recommended approval of the Personnel Changes as distributed and discussed at the August 5, 2011 Board of Trustees Work Session.

Motion to approve by David Ullman with a second by Keith Wadsworth. Motion passed.

F. NEXT BOARD WORK SESSION AND MEETING

The September Board of Trustee Work Session and Board Meeting will be on Monday, September 19, 2011 at the Lake Wales Charter Schools’ Central Office. The Work Session will begin at 3:30 PM and the Board Meeting will begin at 5:00 PM or immediately following Work Session.

David Ullman made the motion to move the Board Meetings back to 5:30 PM to help keep people from waiting needlessly. Keith Wadsworth seconded the motion. Motion carried.

VIII. CHAIRMAN’S REPORT

Chairwoman Denmark stated that she hoped to see everyone on Friday at the Welcome Back Teachers event given by the Chamber.

Since Ms. Dunson was not present when the principals reported at the Work Session Superintendent Jackson requested that she share with the Trustees about the career academies.

Ms. Dunson stated that staff returned on Thursday and the strength was amazing and everyone was ready to go. She met with John Small with the district vocational department today and in January they will be adding masonry and welding program. Some training could be afterschool so local adults could take advantage of this as well. Working with Florida’s Natural on a new academy as well and they will be a large donor for this piece as well. Mountain Lake individuals are working with the culinary arts staff and hiring students to work with them at Mountain Lakes. Uniforms will be purchased

Board Meeting Agenda August 15, 2011

for them. She stated that they could not be happier with the staff at the high school. Everyone was on board and full of enthusiasm.

Mr. Jackson stated that if everyone remembered the career pathways and was written into the plan at the beginning of the charter and it is now becoming a reality.

IX. TRUSTEES’ REPORTS

David Ullman: He is excited about the new school year and what he is seeing at the high school. He asked Gary Loar if there was any update on the high school grade. Mr. Loar stated that as of today nothing had been received and it was now looking like it will be November before we know anything. Looking at whether or not the high school will have to hire a reading coach. That is being looked at in Tallahassee.

Mr. Jackson noted that we have invited the new education commissioner to LWCS. A Hillcrest teacher ran into him at an event in Orlando and told him we would love to have him visit us. A phone call to Tallahassee noted that they were trying hard to get him scheduled to come visit us.

Dr. Fasel is also meeting with him next week and will talk to him about a visit as well. Frances McMichael will furnish Dr. Fasel a copy of the letter from the Superintendent.

Gary Loar went over how the DOE determines the school grade, FCAT scores and statistics being used.

Mr. Jackson stated that is why we want the Education Commissioner to visit. By doing this when the determination to decide the high performing schools has to be made he will a visual of what he is determining. Mr. Gibson noted that State Statute states it is also available for high performing schools and charter systems.

Keith Wadsworth: He is also excited about the new school year and wishes the principals good luck.

Danny Gill: Wished the principals and teachers good luck for a great new year.

Dr. Terry Fasel: Thanked the principals for hiring local Warner students.

There being no further business for the good of the order the meeting was adjourned.

Respectfully submitted by:

Sue C. Medders, Corporate Secretary

Board Approved: September 19, 2011

Work Session Mins: August 15, 2011

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Board of Trustees Work Session

Minutes: August 15, 2011

Those Present: Dr. Terry Fasel, Danny Gill, Keith Wadsworth, David Ullman, Pat Cain, Candice Stepp, Chair Cassandra Denmark, and Superintendent Jesse Jackson.

Principals: Beverly Lynne (Janie Howard Wilson Elem.), Donna Dunson (LWHS), Damien Moses (Bok Academy) and Gail Quam (Polk Avenue Elem.)

Assistant Principals: none

Others: Brian Fisher (Treasurer), Robin Gibson (General Counsel), Sue Medders (Corporate Secretary), Frances McMichael (Community Outreach), Gary Loar (Accountability Coordinator), Richard Colombo (Senior Accountant), and Paula Alford (Health Services Nurse).

I. Call to Order

Superintendent Jackson called the August 15, 2011 Board of Trustees Work Session to order at 3:30 PM at the Lake Wales Charter Schools Central Office.

II. Financial Report

CFO/Treasurer Brian Fisher gave the financial reports.

A. Monthly Financials

Mr. Fisher discussed and shared the monthly financials. He pointed out that the stimulus dollars were no longer shown on the current charts. Balance sheets shows total liabilities and fund equity to be at $9,708,952.06. The General Statement of Operations was distributed and discussed. The Fund 420 which includes programs such as ROTC, IDEA, Title I, Title II represents the non-stimulus funds. Mr. Fisher noted that there was not a lot of activity because this is generally a transitional month.

The food service approval has been granted through the Florida Department of Education. Mr. Fisher noted that this meant that beginning the first day of school the LWCS school lunch program will be approved with no out-of-pocket expenses for our system. Ken Henson has been working on this for the entire year to make this process work. The Superintendent noted that Mr. Henson had worked tirelessly to make this happen and he appreciated his support.

B. 2011- 2012 Insurance Benefits Package

The finance committee met on Thursday and this packet was presented from that meeting. Late Thursday a carrier submitted another option to the Broker. There were five carriers that submitted proposals. United Health Care was the current carrier and based on the current plan the increase was about 35%. With some plan changes they were able to get it down to around 12% increase. There would be some changes to the deductable amount and out-of-pocket expenses. Late Thursday afternoon Aetna Insurance proposed a plan with the Broker. Aetna

Work Session Minutes August 15, 2011

proposed to deduct one month payment which would come to about $275,000 and the program would be with no changes to the current plan as it is right now. We would get credit for the one-month of non-premium payments when it comes time to renew.

Mr. Fisher recommended tabling the proposal until there is time for our Broker to look at the new offer and bring the offer back to the Executive Committee of the Board for review and approval to move forward.

Keith Wadsworth asked about giving permission to the Executive Committee to make the approval of the insurance carrier. Mr. Gibson noted that the Executive Committee did not need prior approval to move forward, however they would have it ratified at the September meeting.

C. Food Service Bank Account – SunTrust Bank

Mr. Fisher stated that he was requesting approval of a separate bank account to keep the food service accounting piece separate. There will be a resolution to approve moving forward with this request at the afternoon Board meeting.

D. Central Office Update

Options for the Administrative building were discussed. The Broker for the present building called on Thursday still trying to broker a deal. Mr. Fisher called Citizen’s Bank and we could not get 100% financing. There was some discussion about the improvements, etc. Mr. Fisher went through the current real-estate available in the area. “Most are lease options available and not in our best interest,” he said. Mr. Gibson noted that the purchase option was more beneficial to LWCS and we would have another asset and a tax break as well. Option 1 is the property across from the present LWCS central office site on Central Avenue and is a purchase term agreement. The original asking price was $300,000. The current asking price $280,940 with a 15-year amortization with an ten-year balloon payment. The building already has built outs for support staff. Financing would be at 100% and the owners would carry the note for LWCS. Lease payments could be as low as $1000 a month to help us get started. Mr. Jackson thanked Mr. Fisher for his hard work in the investigation of these options. He invited the Board to come along for the next walk through of the building in question. Mr. Fisher will let them know the date and time. Requested around 5:30 pm to allow for those Board members who need to get off work and travel.

E. Personnel Changes

Personnel changes have been reviewed and approved by the finance committee and school administration at Thursday’s finance committee meeting.

ATTORNEY’S REPORT

Mr. Gibson said that on the LWCS side it has been quiet Mr. Fisher had contacted him to look at a lease agreement for the kitchen at LWHS which would generate around $24,000 for the food service program.

Work Session Minutes August 15, 2011

A. LITIGATION UPDATE

The Polk County Charter Schools’ association has no changes at present. Polk County School Board presented a recommendation of what they would do about Administrative Services. The CPA retained by the Association has completed the review and but the report has not been out yet. Schools are coming back together after the summer and discussing the requests/statements from the district.

As Chair of the LWCS Foundation Board our anonymous donor has sent the $1 million for the Ipads plus $200,000 worth of stock being handled by Raymond James at no costs.

Mr. Jackson distributed copies of two letters going to the district. One regarding ESE services and one pertaining to PECO dollars, maintenance funds, and repairs. Mr. Jackson is requesting, in a respectful manner, a transition time for ESE funds.

Mr. Cain asked if the district was working with us on the PECO funds. Donna Dunson stated that it varies from type of repair to person you are working with. She noted that James Cobb for our area is wonderful.

Working with Fred Murphy and Don Bridges on getting new lights for Legion Field. The lights will be top of the line, non-glare lights. The Mountain Lakes community is donating $50,000 to this project.

The district will no longer be doing repairs for the pre-k programs housed at the elementary schools if they are in pre-k portables.

Pat Cain noted that he was a firm believer we should be responsible for our own destiny and was ready for that process. “The neglect for our buildings has gone on far too long,” stated Mr. Cain. The PECO, capital outlay and half-cent sales tax funds were discussed, the way the needs are determined and how those funds are secured and earmarked.

SUPERINTENDENT’S REPORT

A. Board’s School Responsibilities – 2011-2012

Mr. Jackson shared the school responsibilities for the 2011-2012 for the Board of Trustees. This is for participation in programs, parent nights, etc. and changes mid-year to provide each Trustee an opportunity to get to know all the schools.

From July – December 2011

Bok Academy Candice Stepp & Cassandra Denmark

Hillcrest Elem. Betty Wojcik & Pat Cain

Janie Howard Wilson Elem. David Ullman

Polk Avenue Elem. Dr. Terrye Fasel

Babson Park Elem. Danny Gill

Lake Wales High School Keith Wadsworth

Work Session Minutes August 15, 2011

From January – June 2012

Bok Academy Keith Wadsworth

Hillcrest Elem. Candice Stepp & David Ullman

Janie Howard Wilson Elem. Pat Cain & Danny Gill

Polk Avenue Elem. Cassandra Denmark

Babson Park Elem. Dr. Terry Fasel

Lake Wales High School Betty Wojcik

Mr. Jackson noted that Part B needed to be addressed before we moved forward with this section.

B. SB1546: Legislative Changes for Charter Schools’ Governing Board Requirements

Charter schools’ governing boards must appoint a representative to facilitate parental involvement, provide access to information, assist parents and others with questions and concerns, and resolve disputes. The representative must reside in the school district. The representative may be a governing board member, employee, or individual contracted to represent the governing board. Contact information for the representative must be provided in writing to parents each year, and must be posted prominently on the charter schools web site if a web site is maintained by the charter school. Each school must be represented by a separate individual. The representative appointed by the governing board must be physically present at two yearly meetings.

Discussion evolved as to who should be the designated parental contact. The Board has responsibilities for selected schools each year. It was the agreement, after much discussion, that the Board members would be the designation. Sue Medders will send out the designated list for Board members and telephone numbers. She will secure new email addresses through the Lake Wales Charter Schools email system.

Mr. Jackson noted that he had been in contact with the staff at Hillcrest Elementary regarding the interview and selection process for principal. He has had an interview with someone today regarding an interim principal selection for one year to work with them until such time as a principal can be determined.

Mr. Cain stated that he had had several phone calls on the length of time it has taken to make this selection. He does agree that we need to make sure we have the right person in the position and the best candidate. Mr Jackson noted that the interview team presented him with four (4) names to move forward. He thought we owed it to those teachers to put someone in there that could take it to the next level based on the great things that have been done there already.

Work Session Minutes August 15, 2011

C. MINUTES: July 18, 2011 BOARD OF TRUSTEES WORK SESSION AND MEETING

Presented for review and approval at the August 15, 2011 Board of Trustees Meeting.

II. OTHER BUSINESS FOR THE GOOD OF THE CAUSE

Mr. Moses stated that Bok football was now a reality. They presently have 30-40 kids reporting every day and they are working out with the LWHS Highlanders. They are prepared to outfit 40 students. Mr. Moses stated, “This is going to be very special.”

Mr. Moses will get the schedule out to Ms. McMichael for the public and our website.

The rowing crew group from Tampa and they will be looking at entrance for Bok students and working with Polk County Parks and Recreation on a kayaking event.

Jennifer Barrow, Assistant Principal from Hillcrest noted that with the help of a lot of business partners Hillcrest had a very successful beautification project completed.

Polk Avenue Elementary has a PTO breakfast stated Principal Gail Quam and their theme for the year is “Taking Care of Business.”

Principal Beverly Lynne noted that it was a great day for the teachers at Janie Howard Wilson, however, her teacher had been there for the last two weeks working in their rooms already. There was breakfast ready for the teachers this morning as well.

Ken Henson, Principal from Dale R Fair Babson Park had a kick-off breakfast as well. Paula Alford came down and did training on bloodborn pathogens. All K-5 classrooms now have promethean boards.

Mr. Henson noted that he had met with all the food managers. “We are going into uncharted waters and the managers are extremely positive and excited about the process,” said Mr. Henson. There will be some increase in price for lunches. These are Federal regulations and not ours. Since we are a new sponsor we have to start at the federal regulated price of $2.50 per lunch for students. If we delayed the approval we could have gone lower, but there was no guarantee that it would be accepted. Adult meals are $3.00 up from $2.65.

Mr. Moses informed the Trustees that the Apple apps for Hillcrest are up and ready and Bok’s app will be up in two weeks. This is exciting and a great way for parents to keep you with their students’ work.

Mr. Jackson state that he and Principal Donna Dunson had met with Ray Crews from Roosevelt and he is on board to help develop a food growing/marketing project. This will hopefully help us develop a real farmers market and have it throughout all the charter schools.

Work Session Minutes August 15, 2011

With their being no further business for the good of the order, the meeting was adjourned.

Respectfully submitted by:

Sue C. Medders, Corporate Secretary

Board Approved: September 19, 2011

Board Mtg Minutes: July 18, 2011

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Board of Trustees Meeting

July 18, 2011 – Minutes

Those Present: David Ullman, Candice Stepp, Terry Fasel, Betty Wojcik, Danny Gill, Chair Cassandra Denmark, and Superintendent Jesse Jackson

Not Present: Keith Wadsworth, Pat Cain

I. CALL TO ORDER

Chairwoman Cassandra Denmark called the July 18, 2011 Board of Trustees meeting to order at 5:00 PM at the Lake Wales Charter Schools Central Office.

APPROVAL OF WORK SESSION & BOARD MEETING MINUTES (June 16, 2011).

Chairwoman Denmark called for any deletions and/or additions to the June 16, 2011 Board of Trustees Work Session and Board Meeting Minutes. There being none she called for a vote of approval.

Work Session: Motion to approve the Work Session minutes was made by Betty Wojcik with a second by David Ullman. Motion unanimously approved.

Board Meeting: Motion to approve the Board Meeting minutes was made by David Ullman with a second by Betty Wojcik. Motion approved unanimously.

III. SCHEDULED PERSON’S ADDRESSING THE BOARD (none)

IV. RECOGNITIONS (none)

V. FINANCIAL REPORT

CFO Brian Fisher asked if there were any further discussion for the Monthly financials. There being none Chairwoman Denmark called for a motion to approve. David Ullman moved approval of the Financial Reports as presented during the Work Session with a second by Terry Fasel. Motion was approved unanimously.

VII. SUPERINTENDENT’S REPORT

A. PERSONNEL CHANGES

The Superintendent recommended approval of the Personnel Changes as distributed and discussed at the July 18, 2011 Board of Trustees Work Session. Danny Gill moved approval, and Betty Wojcik seconded the motion, which was approved unanimously.

B. NEXT BOARD WORK SESSION AND MEETING

The Superintendent noted that the August Board of Trustee Work Session and Board Meeting will be on Monday, August 15, 2011 at the Lake Wales Charter Schools’ Central Office. The Work Session will begin at 3:30 PM and the Board Meeting will begin at 5:00 PM or immediately following Work Session.

Board Meeting Minutes July 18, 2011

C. EMPLOYMENT CONTRACT FOR SUPERINTENDENT

Terry Fasel moved approval of Mr. Jackson’s new employment contract, as presented during the Work Session. Betty Wojcik seconded the motion, which was approved unanimously.

D. EXCESS VACATION LEAVE

Superintendent Jackson recommended approval of option #3, the 50/50 plan, whch was discussed at the Work Session. This option would resolve the excess vacation leave challenge currently facing seven employees. This plan is to pay these seven employees 50% of their excess vacation time and place the other 50% in a comp-time account for them. David Ullman made a motion to adopt Option #3. Betty Wojcik seconded the motion, which was approved unanimously.

VIII. CHAIRMAN’S REPORT

None

IX. TRUSTEES’ REPORTS

Betty Wojcik reported that LWHS hosted the July 15, 2011 Chamber luncheon for more than 100 people. The business community has a lot of interest in what is happening at the high school. The Chamber will again sponsor the Business Education Breakfast at 7:30 am Friday, August 19, 2011 for all Lake Wales teachers. This year, instead of a keynote speaker, each principal will be asked to represent their school in a spelling bee, with a $500 top prize.

David Ullman stated that he also enjoyed the Chamber luncheon last Friday.

Terry Fasel noted that he is very appreciative of the chance to serve the community.

X. OTHER BUSINESS FOR THE GOOD OF THE ORDER

Jesse Jackson shared that last week, a team of educators started making home visits to some of the more challenging students from Lake Wales High School. We are targeting students who haven’t been too successful in the classroom, because our job is to help make them successful.

With there being no further business for the good of the order the meeting was adjourned.

Respectfully submitted by:

Sue C. Medders, Corporate Secretary

In the absence of Ms. Medders the minutes were taken by Frances McMichael, Community Outreach Coordinator.

Board Approved: August 15, 2011